An agent-assisted platform for finding the right public biddings and writing stronger proposals

Public procurement is one of the largest and least digitized B2B markets in Europe. Every year roughly two trillion euros in contracts pass through public bidding portals scattered across national, regional, and sectoral authorities each with its own schema, its own document formats, its own qualification rules. For small and mid-sized firms, the friction of even finding a relevant public bidding, let alone qualifying and responding, is prohibitive.

Our GovTech Partner came to us with a product thesis but no engineering team. They believed the entire procurement response workflow could be compressed into a single platform if the repetitive intelligence work scanning, qualifying, reading legal documents, drafting responses could be delegated to agents. Our job was to build it.

The architecture

The platform is structured around five agent-backed surfaces that a bidding team steps through in order. Discovery ingests 42 public bidding sources and normalizes them into a single schema. Qualification matches each bid against a company's registered profile NACE codes, financial thresholds, past-performance evidence, certifications and returns a ranked shortlist with rationale.

Document Review ingests the full bidding dossier (often 200+ pages across PDFs, annexes, and technical specifications) and produces a structured analysis: key deadlines, mandatory requirements, evaluation criteria weights, risk flags, and a requirements compliance matrix the bidding team can fill in.

Proposal Drafting walks the team through a guided authoring flow. The agent proposes section drafts pulled from the company's past-performance library and prior successful bids, with compliance-mapped references for every mandatory requirement.

What the agents do, what they don't

The guiding principle of the build was that agents summarize, extract, and draft but they do not submit. Every bid response is locked behind a human authorization step, with an audit trail of which requirement was answered by which team member, what source evidence was cited, and what the agent's confidence was. This mattered for two reasons: legal exposure on false statements is significant in public procurement, and the target users needed to trust the tool before they would bet a deal on it.

Early results

Pilot customers reported an average 72% reduction in time-to-first-draft on a qualified public bidding, and a 3.5× increase in the number of qualified bids their teams could run per quarter without adding headcount. The platform is now live across three EU markets; a fourth launches next quarter.